Tag: Apple

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Update to Paperless Office Post for OS X Mavericks

One of our most popular posts is Paperless Office in a Snap explaining how to set up automatic OCR of scanned documents.

With the release of Mac OS X Mavericks, the controls for Accessibility features have changed. Therefore Step 5 in the Paperless Office in a Snap post has changed. Instead of clicking Enable access for assistive devices under System Preferences – Universal Access, you now need to do the following:

Go to System Preferences – Security & Privacy – Privacy – Accessibility.

Click the checkbox to allow Folder Actions Dispatcher to control your computer as shown below.

ADDITIONAL UPDATE: This option might not show up for you until you go through the other steps in the original script and it fails. Then come back here and the checkbox option below should be available.

Security Privacy Accessibility

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Magic Plan Floorplan Creator App

The Magic Plan app for iPad and iPhone deserves to have “Magic” in it’s name.

I recently helped an Arlington, VA, customer who had a new iPad and had just moved. They wanted to build a floorplan of their place. Using Magic Plan allowed us to create a floorplan quickly by clicking on the corners of the rooms. You  align the rooms, add in windows, make a few adjustments to the estimated dimensions if needed, and you’re done. Once you get used to it, you can have a house done in under an hour.

Then you can even add in furniture to your floor plans or see what it looks like if you do a construction project and knock down a wall.

The app is free to use and requires a subscription if you want to export PDF files for use by an architect.

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Sync iPhone with Windows

Many people have an iPhone or iPad as well as a Windows computer. While there are ways to sync an iOS device with Outlook or Windows Mail for contacts and calendar, the syncing never displays things the same way as it does on the iPhone or iPad.

iCloud Web Access

The easiest way to give people access to their information is to use iCloud. Use the icloud.com website to give them access to things in the same way it look on their iOS devices.

Create Web Links on the Desktop

Then drag the the weblinks for the specific App to the desktop. (This is usually the icon to the left of the URL and can be dragged to the desktop.)  They’re formatted in the following way:

https://www.icloud.com/#contacts
https://www.icloud.com/#calendar
https://www.icloud.com/#notes
https://www.icloud.com/#reminders
https://www.icloud.com/#iwork

I like to rename the links from “iCloud Contacts” to just just “Contacts”.

Find New Icons

I also like to make the icons look like the Apple icons. You can use any icons you want, but these are my favorite. I download the Multi-Res ICO versions if available. Download them to somewhere that you won’t later delete. I put them in c:\Windows\icons\

Contacts http://findicons.com/icon/131428/address_book?id=131561
Calendar http://findicons.com/icon/19547/calendar?id=19559
Notes http://findicons.com/icon/19548/notes?id=19560
Reminders http://www.iconfinder.com/icondetails/126628/114/reminders_icon
iWork http://www.iconarchive.com/show/colorflow-icons-by-xazac/iWork-08-icon.html
Mail (for @icloud.com email) http://www.iconarchive.com/show/iphone-icons-by-judge/mail-icon.html
iCloud http://www.iconspedia.com/icon/cloud-silver-icon-38589.html

This set of icons is overall good if you want to make an iPhone user feel at home on Windows:
http://www.iconarchive.com/show/iphone-icons-by-judge.html

Change the Web Links to the New Icons

To change the icon:

  1. Right click on the link icon on your desktop
  2. Choose the Web Document tab at the top
  3. Choose Properties
  4. Click Change Icon…
  5. Click Browse… and find the .ico file that you downloaded
  6. Open
  7. OK
  8. Apply
  9. OK

Then you can have a Windows desktop that looks like this. If you check off “Keep me signed in” when you login to iCloud, then you have a quick and simple setup that will be comfortable for iPhone or iPad users.

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WiFi Scanner for Mac

There’s a decent WiFi scanning tool built into Mac OS X Mountain Lion. This can be helpful when trying to diagnose interference issues based on channels and signal strength. It’s a bit tricky to find. Go to your hard drive, then the following folders:
System – Library – CoreServices

Then click on the app “WiFi Diagnostics”. Then a window pops up to help you create a diagnostic report. I ignore that and just click on the top menu:
View – WiFi Scan

Then you’ll see this handy program:

Wi-Fi Scanner Mountain Lion

If you use this program a lot, you can drag it to the desktop or your Applications or Utilities folder.